MANN PARK LAWN BOWLING CLUB
MINUTES OF THE ANNUAL GENERAL MEETING
October 24, 2012 – 1:30 p.m.
The meeting was called to order by President, Paul Brinton at 1:30 pm.
There were 67 members in attendance.
Approval of Agenda with amendments
Moved by Wanda Taylor, seconded by Doug Wrong . Carried.
A minute of silence was observed in memory of Marie Wilkinson, Pat Holland
John Wood, Sandra Bailey and Stan Wallace,
Minutes of the Annual General Meeting
Minutes of the Semi-Annual General Meeting held on April 11, 2012 were approved. Moved by Jim Carter , seconded by Joan Kitchen . Carried.
Matters Arising
Hedge on North Side [16th Ave]
City has a plan that was presented to Executive, but will need financial approval and a letter from Club agreeing to proposed planting.
Motion: That Club accept City proposal.
Moved by Jim Carter , seconded by Joan Kitchen . Carried. 4 opposed
Website & Blog
Laurie Carbert discussed the website, and was given a vote of thanks from members.
In January she will hold meeting to show interested members further information on how to use website fully. President Paul Brinton thanked Helen Brinton for her work on the phoning and the web-site.
Greeting from Bowls Canada Ian Tyzzer
Bowls Canada website will be redesigned over the winter.
Booklet “Long term athlete development” is available and he hopes members will read it.
An excellent Coaching manual is also available.
Ian explained how Bowls Canada is funded
Use of Email to inform members of AGM & Special Meetings
Motion: “ That, of immediate effect, E-mail and the MPLBC website be used to inform members of General and Special meetings. Members not using electronic forms of communication will continue to be informed by regular mail.”
Moved by Pat Caldwell, seconded by Elaine Burton. Carried. Unanimous
Correspondence
None
Treasurer’s Report Vern Coulter
Once again I have provided you with the Balance Sheet for the year, and a condensed set of statements for the actual Profit and Loss for the last fiscal year, and the projected Profit and Loss for next year. For those of you who are interested in more detailed reports, I will gladly provide them.
You will have seen on the Balance Sheet that as of October 1, we had a healthy cash balance of ~$80,000. On the reverse side, the Profit and Loss for last year shows a net income of ~$23 000. I had projected a surplus of ~$1000. The difference was driven mainly by the two Gaming Grants totalling
$16,600 (kudos to Larry Ridenour); an extra $2,000 in rent from the fitness group (kudos to Bryant Avery who helped that income limp along for a few extra months); and finally an under spending on the green of ~$3000.
I should remind members that to receive those Gaming grants, the club has committed to one or more as-yet-to-be-determined projects that will cost at least $55,000. $35,000 within two years, and a further
$20,000 within three. You will be asked to make some decisions about these projects later in the meeting.
So with $55,000 restricted to spending on special projects, the ~$7000 in the Gaming Account that can only be spent on Green’s maintenance, and the $10 000 that the executive feel is prudent to reserve for emergencies, the club has ~$8 000 of unattached money. That may not seem a lot when we were talking about ten times that a moment ago. (Eighty thousand as opposed to only eight.) But don’t forget, we are in a position to spend $55,000 on special projects to improve our green, our facilities, or both, and a further $7,000 on Green maintenance. A lot of clubs would envy us this position.
The Profit & Loss Budget Projection for this coming year, 2012-2013, is an operating budget, and shows a very small surplus of $350. As in the past, certain assumptions have been made:
1. The club continues to pursue sponsorships,
2. No large extraordinary expenses arise.
3. We continue to successfully recruit new members.
We do not anticipate any further rental income, but do anticipate, but cannot count on, another successful Gaming Grant application. If we are successful, it will clearly increase this small surplus, and allow us to better afford whichever project the membership decides to pursue today.
Once again I would like to thank all those volunteers who contribute their time and resources to making the club and its activities a success. It is most certainly an understatement to say that we would not exist without them.
That concludes my report, and I submit it for the club’s acceptance.
Moved by Bryant Avery, seconded by Doug Wrong. Carried
Reports from Directors & Committee Heads
Coaching Report – Garry Stronach
17 novices & new members
Thanks to all coaches
Coaching is available to ALL members
Auditor report – Jack Bank
He examined the books and asked questions of Vern on Oct 16, 2012.
Books were found to be in good order.
Vice President’s Report –Bryant Avery
My activities for the club since the Semi-annual General Meeting include work on committees looking at the hedge and considering our relationship with the White Rock LBC. These issues are dealt with elsewhere in today’s agenda.
Membership Report – Verna & Rod Booth
The closing club registration numbers are 169 active members. This includes 5 life members and 17 novices. We have 21 social members for a total of 190 members for 2012.
The totals last year were 165 active and 19 social, totalling 184.
Publicity & Archives –Jim Carter
ARCHIVES
Photo album covering 2011 & 2012 has been organized. The club now has over a 1000 photos in albums, and 1500 digitally on disc.
PUBLICITY
Several announcements and one major article appeared in the Peace Arch News and The Now newspapers.
6 monthly issues of the Newsletter were produced. 30 printed copies and a digital copy were produced each month. Thank you to all the members who contributed material for the newsletter, especially the Games and Coaching chairpersons.
Monday Afternoon Bridge Report–Jim Carter
Bridge is held every Monday at 1pm. This is a good fund raiser for the club, so members are encouraged to attend.
Social Coordinator’s Report – Renate & Bob Stevenson
No report. President Paul Brinton wanted membership to acknowledge the great job Renate, Bob and Bernice Day and their volunteers have done all year.
There was a great round of applause from members.
Games –Wanda Taylor
Bad weather to start out. Brian Boyle did good job of organizing games. 950 registered for events .
Raised $7,000 with about $3,500 given out in prize money.
Thanks to Graham Reynolds & his crew for keeping green in good shape.
House – Wanda Taylor
Mr. President, Executive and fellow members….it’s been another great year at Mann Park and I want to thank everyone who helped keep our Club House clean and tidy for our members and guests. A special thank you goes to Graham Reynolds and Bill Cope who took on the challenge of washing and waxing our floor last spring.
Our heavy lifters did the fall cleanup outside and got the basement ready for carpet bowling…again, thank you. So, we thought the upstairs could wait until spring for a good clean-up.
I hope you’ll all like our new ‘no touch’ paper towel dispensers.
Before you leave today, could you stack the chairs…not too high though…so it will be ready for Bridge next Monday.
Director of Finance Report – Larry Ridenour
Early this year, the Government reinstated the Gaming grant program. In March we received a one-time Special Intake grant of $7,000 followed by an Operating grant of $9,600 in June for a total of $16,600. We intend to apply for a repeat of the Operating grant in February.
Maintenance – Doug Wrong
The only major maintenance project this year was the cleaning and de-mossing of the clubhouse roof. Other than that, there were just normal maintenance items. Last week, we installed new paper towel dispensers in the washrooms, hopefully that will reduce the cost of the towels.
Over the past year, there have been at least 3 attempts at vandalism or break ins that we are aware of. If you notice any damage or something out of place, please notify a member of the Executive. Please help protect our club. Over the winter, I will be putting covers on the rakes to help protect against any scratching of the bowls. I would like to thank all the members who helped in the maintenance of the club this past year.
Daily Draw Report –Anne Zuk
Thanks to all volunteers who volunteered to do the Daily Draw.
Will use same roster next year.
Saturna Club [Carpet Bowling] – Vera Roberts
Open for new members. 24 signed up so far this season
Sunshine – Ruth Turnbull
Sent out cards to those she knew about. Sent out about 14 cards this year.
New Business
Presentation of 25 year pins
Presentation of 25 year pins to Hazel Parker & Maury Low by Ian Tyzzer on behalf of Bowls Canada.
Club colours, clothing & logo – Paul Brinton
Gerry & Audrey Hall will investigate options, and will present info at next Semi-AGM
Cigarette butts in the parking area – Paul Brinton
Leo will put butt-out can by Fire steps
Review of fees and charges
Were approved at Executive in January 2011, & approved at the 2011 Semi-AGM
Some discussion on $10 fee for name tags, since cost is now closer to $8
Question: “To keep present fee schedule as circulated with the Agenda.” Carried, with one opposed
Proposed Expenditures
Larry Ridenour gave an up-dated report on funding options for an artificial surface. Ladner LBC cost for their artificial green was $413,000. Most fo the their fundraising came from members, in the form of tax credit donations.
Motion: “That Mann Park Lawn Bowling Club replace the natural grass with an artificial playing surface”.
Moved by Rod Booth, seconded by Ann Currie. 2 in favour; approx 65 against. Defeated
Motion: “ The membership empower the Executive Committee to commence planning for the expenditure of funds to improve the natural grass green, provide a concrete surround to the green, and the improve the sprinkler system. “
Moved by Wanda Taylor: seconded by Erika Yakenchuk
* After discussion he original motion from the Agenda was amended as above.
Amended motion moved by Pat Caldwell & Sharon Avery Carried Unanimous
Limited Dual Membership with White Rock Lawn Bowling Club
Motion: “That Mann Park Lawn Bowling Club offer members of White Rock LBC an annual Limited Dual Membership at a rate of $50 for practice, afternoon draws, and social events, where space allows .
Moved by Wanda Taylor; Seconded by Doug Wong. 25 in favour , 8 against. Carried
There was further discussion on a dual membership fee for full Membership in both clubs e.g.
Joint, full membership of both Clubs discount between 2 clubs for $250 shared equally between both clubs.
No motion was presented, however, a straw vote indicated 11 in favour and 35 against.
President’s Report – Paul thanked all the Executive Committee members for their hard work over the last year. Jim Carter is the only member to not return for 2013 and Paul thanked Jim for his great contributions to the Club.
The return of the Gaming Grants means that the Club is very secure financially. This is due to the diligence and skillful work of our financial team of Vern and Larry. We are very fortunate to have such competent and hard working officials.
The Club is strong financially also because our membership numbers are very good and so there are many thanks to Rod and Verna.
We all know the only way the Club is successful is because of the many people who work so hard and so, on behalf of the whole Club I thank each and every one of you.
Slate for 2012-2013 Executive
President Paul Brinton
Vice President Bryant Avery
Past President Shirley Friend
Secretary Ruth Turnbull
Treasurer Vern Coulter
Head Coach
Games Wanda Taylor
House Carole Estabrook
Maintenance Doug Wrong
Membership Verna & Rod Booth
Archives Jim Carter
Publicity
Social Renate & Bob Stevenson
Daily Draw Anne Zuk
Director of Finance Larry Ridenour
Greens Bill Wallace
As there were no nominations from the floor, the slate was elected unanimously.
Announcements
Monday Bridge began October 1st and will run every Monday until Easter
Carpet Bowling [Saturna Club] began October 9th and runs 6 days a week
Several social events are planned during the winter. See web page calendar/blog for specific dates.
Christmas Party
Robbie Burns Dinner
St Patrick’s Dinner
St George’s Dinner
Adjournment
President Paul Brinton adjourned the meeting at 4 p.m.
____________________ _____________________________
President, Paul Brinton Secretary, Jim Carter
October 24, 2012
MANN PARK LAWN BOWLING CLUB
MINUTES OF THE ANNUAL GENERAL MEETING
October 24, 2012 – 1:30 p.m.
The meeting was called to order by President, Paul Brinton at 1:30 pm.
There were 67 members in attendance.
Approval of Agenda with amendments
Moved by Wanda Taylor, seconded by Doug Wrong . Carried.
A minute of silence was observed in memory of Marie Wilkinson, Pat Holland
John Wood, Sandra Bailey and Stan Wallace,
Minutes of the Annual General Meeting
Minutes of the Semi-Annual General Meeting held on April 11, 2012 were approved. Moved by Jim Carter , seconded by Joan Kitchen . Carried.
Matters Arising
Hedge on North Side [16th Ave]
City has a plan that was presented to Executive, but will need financial approval and a letter from Club agreeing to proposed planting.
Motion: That Club accept City proposal.
Moved by Jim Carter , seconded by Joan Kitchen . Carried. 4 opposed
Website & Blog
Laurie Carbert discussed the website, and was given a vote of thanks from members.
In January she will hold meeting to show interested members further information on how to use website fully. President Paul Brinton thanked Helen Brinton for her work on the phoning and the web-site.
Greeting from Bowls Canada Ian Tyzzer
Bowls Canada website will be redesigned over the winter.
Booklet “Long term athlete development” is available and he hopes members will read it.
An excellent Coaching manual is also available.
Ian explained how Bowls Canada is funded
Use of Email to inform members of AGM & Special Meetings
Motion: “ That, of immediate effect, E-mail and the MPLBC website be used to inform members of General and Special meetings. Members not using electronic forms of communication will continue to be informed by regular mail.”
Moved by Pat Caldwell, seconded by Elaine Burton. Carried. Unanimous
Correspondence
None
Treasurer’s Report Vern Coulter
Once again I have provided you with the Balance Sheet for the year, and a condensed set of statements for the actual Profit and Loss for the last fiscal year, and the projected Profit and Loss for next year. For those of you who are interested in more detailed reports, I will gladly provide them.
You will have seen on the Balance Sheet that as of October 1, we had a healthy cash balance of ~$80,000. On the reverse side, the Profit and Loss for last year shows a net income of ~$23 000. I had projected a surplus of ~$1000. The difference was driven mainly by the two Gaming Grants totalling
$16,600 (kudos to Larry Ridenour); an extra $2,000 in rent from the fitness group (kudos to Bryant Avery who helped that income limp along for a few extra months); and finally an under spending on the green of ~$3000.
I should remind members that to receive those Gaming grants, the club has committed to one or more as-yet-to-be-determined projects that will cost at least $55,000. $35,000 within two years, and a further
$20,000 within three. You will be asked to make some decisions about these projects later in the meeting.
So with $55,000 restricted to spending on special projects, the ~$7000 in the Gaming Account that can only be spent on Green’s maintenance, and the $10 000 that the executive feel is prudent to reserve for emergencies, the club has ~$8 000 of unattached money. That may not seem a lot when we were talking about ten times that a moment ago. (Eighty thousand as opposed to only eight.) But don’t forget, we are in a position to spend $55,000 on special projects to improve our green, our facilities, or both, and a further $7,000 on Green maintenance. A lot of clubs would envy us this position.
The Profit & Loss Budget Projection for this coming year, 2012-2013, is an operating budget, and shows a very small surplus of $350. As in the past, certain assumptions have been made:
1. The club continues to pursue sponsorships,
2. No large extraordinary expenses arise.
3. We continue to successfully recruit new members.
We do not anticipate any further rental income, but do anticipate, but cannot count on, another successful Gaming Grant application. If we are successful, it will clearly increase this small surplus, and allow us to better afford whichever project the membership decides to pursue today.
Once again I would like to thank all those volunteers who contribute their time and resources to making the club and its activities a success. It is most certainly an understatement to say that we would not exist without them.
That concludes my report, and I submit it for the club’s acceptance.
Moved by Bryant Avery, seconded by Doug Wrong. Carried
Reports from Directors & Committee Heads
Coaching Report – Garry Stronach
17 novices & new members
Thanks to all coaches
Coaching is available to ALL members
Auditor report – Jack Bank
He examined the books and asked questions of Vern on Oct 16, 2012.
Books were found to be in good order.
Vice President’s Report –Bryant Avery
My activities for the club since the Semi-annual General Meeting include work on committees looking at the hedge and considering our relationship with the White Rock LBC. These issues are dealt with elsewhere in today’s agenda.
Membership Report – Verna & Rod Booth
The closing club registration numbers are 169 active members. This includes 5 life members and 17 novices. We have 21 social members for a total of 190 members for 2012.
The totals last year were 165 active and 19 social, totalling 184.
Publicity & Archives –Jim Carter
ARCHIVES
Photo album covering 2011 & 2012 has been organized. The club now has over a 1000 photos in albums, and 1500 digitally on disc.
PUBLICITY
Several announcements and one major article appeared in the Peace Arch News and The Now newspapers.
6 monthly issues of the Newsletter were produced. 30 printed copies and a digital copy were produced each month. Thank you to all the members who contributed material for the newsletter, especially the Games and Coaching chairpersons.
Monday Afternoon Bridge Report–Jim Carter
Bridge is held every Monday at 1pm. This is a good fund raiser for the club, so members are encouraged to attend.
Social Coordinator’s Report – Renate & Bob Stevenson
No report. President Paul Brinton wanted membership to acknowledge the great job Renate, Bob and Bernice Day and their volunteers have done all year.
There was a great round of applause from members.
Games –Wanda Taylor
Bad weather to start out. Brian Boyle did good job of organizing games. 950 registered for events .
Raised $7,000 with about $3,500 given out in prize money.
Thanks to Graham Reynolds & his crew for keeping green in good shape.
House – Wanda Taylor
Mr. President, Executive and fellow members….it’s been another great year at Mann Park and I want to thank everyone who helped keep our Club House clean and tidy for our members and guests. A special thank you goes to Graham Reynolds and Bill Cope who took on the challenge of washing and waxing our floor last spring.
Our heavy lifters did the fall cleanup outside and got the basement ready for carpet bowling…again, thank you. So, we thought the upstairs could wait until spring for a good clean-up.
I hope you’ll all like our new ‘no touch’ paper towel dispensers.
Before you leave today, could you stack the chairs…not too high though…so it will be ready for Bridge next Monday.
Director of Finance Report – Larry Ridenour
Early this year, the Government reinstated the Gaming grant program. In March we received a one-time Special Intake grant of $7,000 followed by an Operating grant of $9,600 in June for a total of $16,600. We intend to apply for a repeat of the Operating grant in February.
Maintenance – Doug Wrong
The only major maintenance project this year was the cleaning and de-mossing of the clubhouse roof. Other than that, there were just normal maintenance items. Last week, we installed new paper towel dispensers in the washrooms, hopefully that will reduce the cost of the towels.
Over the past year, there have been at least 3 attempts at vandalism or break ins that we are aware of. If you notice any damage or something out of place, please notify a member of the Executive. Please help protect our club. Over the winter, I will be putting covers on the rakes to help protect against any scratching of the bowls. I would like to thank all the members who helped in the maintenance of the club this past year.
Daily Draw Report –Anne Zuk
Thanks to all volunteers who volunteered to do the Daily Draw.
Will use same roster next year.
Saturna Club [Carpet Bowling] – Vera Roberts
Open for new members. 24 signed up so far this season
Sunshine – Ruth Turnbull
Sent out cards to those she knew about. Sent out about 14 cards this year.
New Business
Presentation of 25 year pins
Presentation of 25 year pins to Hazel Parker & Maury Low by Ian Tyzzer on behalf of Bowls Canada.
Club colours, clothing & logo – Paul Brinton
Gerry & Audrey Hall will investigate options, and will present info at next Semi-AGM
Cigarette butts in the parking area – Paul Brinton
Leo will put butt-out can by Fire steps
Review of fees and charges
Were approved at Executive in January 2011, & approved at the 2011 Semi-AGM
Some discussion on $10 fee for name tags, since cost is now closer to $8
Question: “To keep present fee schedule as circulated with the Agenda.” Carried, with one opposed
Proposed Expenditures
Larry Ridenour gave an up-dated report on funding options for an artificial surface. Ladner LBC cost for their artificial green was $413,000. Most fo the their fundraising came from members, in the form of tax credit donations.
Motion: “That Mann Park Lawn Bowling Club replace the natural grass with an artificial playing surface”.
Moved by Rod Booth, seconded by Ann Currie. 2 in favour; approx 65 against. Defeated
Motion: “ The membership empower the Executive Committee to commence planning for the expenditure of funds to improve the natural grass green, provide a concrete surround to the green, and the improve the sprinkler system. “
Moved by Wanda Taylor: seconded by Erika Yakenchuk
* After discussion he original motion from the Agenda was amended as above.
Amended motion moved by Pat Caldwell & Sharon Avery Carried Unanimous
Limited Dual Membership with White Rock Lawn Bowling Club
Motion: “That Mann Park Lawn Bowling Club offer members of White Rock LBC an annual Limited Dual Membership at a rate of $50 for practice, afternoon draws, and social events, where space allows .
Moved by Wanda Taylor; Seconded by Doug Wong. 25 in favour , 8 against. Carried
There was further discussion on a dual membership fee for full Membership in both clubs e.g.
Joint, full membership of both Clubs discount between 2 clubs for $250 shared equally between both clubs.
No motion was presented, however, a straw vote indicated 11 in favour and 35 against.
President’s Report – Paul thanked all the Executive Committee members for their hard work over the last year. Jim Carter is the only member to not return for 2013 and Paul thanked Jim for his great contributions to the Club.
The return of the Gaming Grants means that the Club is very secure financially. This is due to the diligence and skillful work of our financial team of Vern and Larry. We are very fortunate to have such competent and hard working officials.
The Club is strong financially also because our membership numbers are very good and so there are many thanks to Rod and Verna.
We all know the only way the Club is successful is because of the many people who work so hard and so, on behalf of the whole Club I thank each and every one of you.
Slate for 2012-2013 Executive
President Paul Brinton
Vice President Bryant Avery
Past President Shirley Friend
Secretary Ruth Turnbull
Treasurer Vern Coulter
Head Coach
Games Wanda Taylor
House Carole Estabrook
Maintenance Doug Wrong
Membership Verna & Rod Booth
Archives Jim Carter
Publicity
Social Renate & Bob Stevenson
Daily Draw Anne Zuk
Director of Finance Larry Ridenour
Greens Bill Wallace
As there were no nominations from the floor, the slate was elected unanimously.
Announcements
Monday Bridge began October 1st and will run every Monday until Easter
Carpet Bowling [Saturna Club] began October 9th and runs 6 days a week
Several social events are planned during the winter. See web page calendar/blog for specific dates.
Christmas Party
Robbie Burns Dinner
St Patrick’s Dinner
St George’s Dinner
Adjournment
President Paul Brinton adjourned the meeting at 4 p.m.
____________________ _____________________________
President, Paul Brinton Secretary, Jim Carter
October 24, 2012
